Build a major gifts program that attracts ongoing investment

• A disciplined major gifts strategy strengthens donor pipelines, inspires ongoing investment, and ensures sustainability beyond campaign cycles.
• Effective initiatives emphasize donor insights, compelling communication, disciplined performance metrics, and personalized stewardship to drive deeper engagement and larger commitments.
• Institutions that invest in these programs build stronger donor relationships, maximize lifetime giving, and ensure long-term philanthropic momentum.

Why do institutional and board leadership often feel something is missing even after a successful campaign? Because even successful campaigns can have gaps in long-term fundraising strategy. Organizations that secure large principal and annual gifts may still experience inconsistent results if they lack a focused major gifts program.

A major gifts program is essential for ensuring sustainability between campaigns and maximizing philanthropic potential at every level, particularly gifts between $100,000 and $1 million.

Organizations that have never invested in major gift fundraising or disband their staff when not in “campaign mode” risk losing donors after a campaign, creating a need to earn them back when it’s time for the next one.

However, if institutional and advancement leaders commit to developing a recurring, disciplined commitment to major gift fundraising, they could position their organizations at the top of their donors’ philanthropic priorities during and between campaigns.

Focus on these four strategic pillars to build a program that consistently attracts investment and advances mission priorities.

Start with a data-informed view of your donor base. Strong programs:

• Use philanthropic analytics to assess wealth and giving potential.
• Identify donors most likely to contribute at the major gift level.
• Align outreach with donors’ philanthropic interests and institutional affinity.

According to Giving USA, individual donors represent more than 75% of total giving. Knowing who they are and how to engage them can dramatically influence your results.

Tools such as wealth screening and capacity ratings are only as good as the insights gleaned from the raw data. Institutions should integrate these insights into regular portfolio reviews, ensuring gift officers are focused on the right prospects. This data can guide donor segmentation and portfolio management decisions when paired with consistent engagement metrics, like meeting frequency and response rates.

Beyond analytics, organizations should regularly review gift histories to identify donors whose giving patterns suggest capacity for growth. Frequent, modest gifts might indicate readiness to consider a larger, more impactful commitment. This is particularly true when aligned with a compelling funding opportunity.

Donors respond to well-articulated needs that feel timely and meaningful. They give, and give generously, often because there’s a story about when and why that resonates with them. 

Ensure your case for support includes:

• Strategic priorities with clear funding goals
• Narrative around urgency (“Why now?”)
• Consequences of inaction to create relevance

Institutional leadership, including boards, presidents, deans, and heads of school, must champion and communicate these priorities consistently. This narrative should live in campaign collateral, but more importantly, should be embedded in how staff talk about their organization’s goals, challenges, and vision for the future.

Clarifying your institution’s philanthropic vision and the specific projects it hopes to fund gives donors a reason to act. Include “shovel-ready” opportunities that are fully scoped, budgeted, and aligned with donor interests. This makes it easier for gift officers to have solution-oriented conversations with donors.

Again, consistency is key. Fundraisers at all levels must be able to articulate the same high-level goals and translate them into donor-specific opportunities. Invest time in internal communications and cross-functional alignment to ensure the fundraising team has what it needs to communicate impact effectively.

Establishing meaningful metrics gives gift officers direction and helps teams track performance. Appropriate metrics for fundraising might include:

• Number of meetings (and qualification meetings) each month
• Number of gifts solicited and closed (above your organization’s threshold for a major gift)
• Total dollars raised

Metrics should reflect the unique characteristics of each staff member’s prospect base and clearly demonstrate how individual contributions bring the whole team closer to the overall goal.

It’s important to think through the entirety of your major gift program life cycle and what metrics and goals can best help staff at each unique stage:

• Qualification: Staff must engage individuals who haven’t previously given at that level to identify major gift prospects. This can be daunting for those new to high-volume, disciplined outreach. Providing tools that streamline the process — and metrics to recognize both qualified and unqualified prospects — builds confidence and momentum.
• Cultivation: In this stage, staff deepen relationships by exploring donor interests and aligning them with institutional priorities. While timelines vary, setting clear objectives for each meeting helps accelerate progress and prepare prospects for solicitation.
• Solicitation: A clear, compelling gift proposition empowers staff to confidently ask for larger gifts aligned with donor passions. When cultivation has been intentional and goal-driven, the ask becomes a natural next step, focused on finalizing gift details.

Clear metrics also allow leaders to understand how long it takes to move prospects through the cycle, and where support or training may be needed. Create systems to review performance data with gift officers regularly. Weekly or biweekly check-ins can foster accountability, identify roadblocks, and encourage sharing of strategies across the team.

Stewardship should reflect the donor’s intent and deepen engagement. Go beyond plaques or acknowledgments by:

• Hosting donors for campus events or behind-the-scenes experiences
• Connecting donors with students or beneficiaries
• Providing personalized updates from faculty or leadership

This level of personalization builds trust and deepens donors' emotional connection with your mission. Donors who feel appreciated and informed are more likely to increase their support.

Build stewardship into the gift conversation from the start. Ask donors what updates they’d like to receive and who they want to hear from. Then, consistently deliver on that promise. This sets a precedent for future engagement and strengthens the overall relationship.

Additionally, consider how stewardship efforts are tracked and measured. Organizations with strong stewardship programs often track touchpoints, response rates, and the long-term giving behavior of stewarded donors. This enables continuous improvement and ensures that stewardship is treated as a core function of the development team, not an afterthought.

As the demand for philanthropic support increases, organizations with disciplined, year-round major gifts programs will be best positioned for success.

Building a robust major gifts program helps institutions reach today’s fundraising goals while also setting the stage for sustained, scalable success. Institutions can establish lasting relationships and maximize lifetime donor value by investing in donor insights, communicating a clear and compelling message, establishing meaningful metrics, and delivering personalized stewardship.